Learning how to use Zoom Meeting is becoming a must to stay cutting-edge in today’s digital world. Some of your collaborators work in a smart working regime and would you like to find some solution to communicate with them remotely? Then I think you should take a look at Zoom Meeting.
You may have already heard of it: it is a free, basic platform, used mainly in the business and school settings for holding meetings, distance lessons and, more generally, video conferences. Unlike Skype, it does not require the creation of a list of contacts inside the program: to start a call, simply share the link to the virtual environment that hosts it and, using it, anyone can take part in the videoconference using the Zoom app on smartphones and tablets, the Zoom client on the computer or its Web version. Really comfortable, isn’t it?
Then I would say not to waste any more time chatting and see in detail how to use Zoom Meeting. Come on: get comfortable, concentrate on reading the next paragraphs, and, above all, try to put into practice the indications I am about to give you.
How Zoom Meeting works
Before seeing in detail how Zoom Meeting works , let’s talk about the plans and list prices for the use of the platform, which is basically free.
- Basic – allows you to make unlimited video calls to a single user and free group video calls up to a maximum time of 40 minutes. It’s free.
- Pro – includes all the advantages of the Basic version and in addition offers the possibility to make unlimited group video calls up to a maximum of 100 participants + 1 GB of space for cloud video conference recording. It costs 13.99 euros / month .
- Business – includes all the benefits included in the Pro version and in addition extends the limit of participants who can participate in video conferences to a maximum of 300. It costs € 18.99 / month .
Enterprise – includes all the benefits of the Business version, extending the ability to make unlimited group video calls to a maximum of 1000 people. It costs 18.99 euros / month .
For more information about the prices and the various features included in the different Zoom plans, I urge you to visit this page on the official website of the video conferencing platform.
Note: at the time of writing, Zoom temporarily extends the benefits of the Pro version to Basic accounts, but only to schools and universities in the areas affected by the emergency of COVID-19 , which unfortunately has affected many countries in 2020.
As for the general operation of Zoom, know that this platform, despite having the interface not yet translated into all languages, is very simple to use. As I anticipated in the introduction, in fact, only the “calling” user must create an account: the participants of the call can join the same through the link that is sent to them.
Having said that, keep reading: further on you will find out how to download Zoom, start a video conference and take part in it.
How to download Zoom Meeting
The first thing you need to do to be able to use the Zoom platform is to download its official application, available for Android, iOS / iPadOS, and computers. Here, then, how to download Zoom Meeting.
The first thing you need to do to be able to use the Zoom platform is to download its official application, available for Android, iOS / iPadOS, and computers. Here, then, how to download Zoom Meeting. Check also our complete guide on how to do download Zoom.
To download Zoom on Android, start the Play Store (the colored triangle icon located on the Home screen and/or in the app drawer), type “zoom” in the search bar located at the top and press the ZOOM Cloud Meetings item (l blue icon on which the camera is drawn). Alternatively, if you are reading this article directly from the device on which you intend to install the app, tap on this link, so as to go directly to its download page.
Then press the green Install button to start downloading the app. At the end of the procedure, tap the Open button to start Zoom. It was simple, wasn’t it?
iOS / iPadOS
Do you have an iPhone or iPad? Well, Zoom also exists as an app for iOS / iPadOS: let’s see immediately how to install it. First, open the App Store, by tapping on the stylized white “A” on a blue background, press the Search button (bottom right), type “zoom” in the search bar that appears at the top and, in the screen that opens, tap on the item ZOOM Cloud Meetings (the blue icon on which the camera is drawn). If you are reading the article directly from the device on which you intend to install Zoom, tap on this link, so as to go directly to its download page.
Now, press the Get button located near the ZOOM Cloud Meetings app and, if necessary, confirm the download via Face ID, Touch ID, or password of your Apple account.
If you want to act as a PC and you intend to download Zoom, go to this page and then click on the blue Download button at the top, in the Zoom Client for Meetings section, and wait for the download of the installation package of the program.
At the end of the download, open the package you got and follow the guided procedure to complete the setup. If you use Windows, for example, open the .exe file you downloaded and click the Yes button.
If you use Mac, instead, open the .pkg package, click on the Continue button, grant the application permission to access the Downloads folder, clicking on the OK button in the box that appears on the screen and you’re done.
If you don’t want to download the Zoom desktop client, know that the platform can also be used as an online service on Chrome (it is not supported in any other browser ), as well as an add-on for Chrome and also for Firefox.
How to use Zoom Meeting on smartphones and tablets
Now the time has finally come to see how to use Zoom Meeting on smartphones and tablets. After installing and starting the Zoom app on your device, tap on the Sign-Up item located at the bottom left and register with your email address: to do so, fill in the Email, First Name and Last Name fields indicating your address registration email and your name and surname, put the checkmark on the I agree to the Terms of Service box and tap on the Next button at the top right.
Then access the e-mail box that you indicated during registration and click on the Activate Account button present in the message sent to you by the platform, so as to validate the email and activate your account. Then, on the opened Web page, enter the password you wish to set to protect your account in the Password and Confirm Password fields.
Go back to the Zoom app, tap on the Sign In item located at the bottom right of its main screen, and fill in the Email and Password fields with your login information and tap on the Sign In button to log in. However, I would like to point out the possibility of logging in more quickly using your Google account, your Facebook account, or, again, via SSO (a domain that can be purchased, only for business users).
Once logged in, tap the New Meeting button located at the top left; move (if necessary) to ON the switch located next to Video On and press the Start a Meeting button. If you have not already been asked to do so, grant the app permissions to access the camera and microphone.
At this point, the conference is practically underway. To invite other users to participate, tap the Participants button (if you don’t see it, tap anywhere on the screen to bring up the menu located at the bottom) and, in the screen that opens, press the Invite button located at the bottom.
In the opened box, select one of the sending methods among those available (eg Messenger, Gmail, Outlook, etc.) or copy the invitation link using the Copy URL button (the last item in the list) and send the link as the more you prefer (eg WhatsApp, Telegram, etc.).
Once the conference participants have been invited, from the Participants screen where you are right now, you can also manage the microphone and the camera of the latter, chat with them, rename them and so on: just tap on their name and select one of the available options (eg Mute, Stop video, Chat, Rename, etc.).
In the main video conference screen, however, through the menu located at the top you can close your microphone ( Mute / Unmute ) and your camera ( Stop Video / Start Video ), share content ( Share ), see the list of other participants (Participants) and so on. To close a conference, however, tap the End button located at the top right and confirm the operation by pressing the End Meeting item.
What should you do to access a user’s conference instead? After installing and starting the Zoom app, press on the link sent to you by the host (i.e. by the user who created the video conference), enter your name in the appropriate text field and tap the Continue button.
Then accept the conditions of use of the platform, by pressing on the item I Agree in the opened box and grant the app the necessary permissions to work correctly, specifically those relating to access to the camera and microphone (if you haven’t already done).
To proceed, then tap the Join with the video button and you’re done. Using the buttons located at the bottom, as I explained before, you can close the microphone ( Mute / Unmute ) and camera ( Stop Video / Start Video ), share content ( Share ), see the list of other participants ( Participants ) and so on. To leave a conference, however, tap the Leave button located at the top right and confirm the operation, pressing the Leave Meeting item. Simple, right?
How to use Zoom Meeting on PC
If you are interested in using Zoom Meeting on PC, after installing and starting the official service client, click on the Sign In button and, if you are not yet registered, click on the Sign Up Free button, in order to register with your email.
Once registered, log in to your account by filling in the Email and Password text fields and then click on the Sign In button to log in (or, if you prefer, log in with your Google or Facebook account by clicking on the appropriate buttons) .
Once logged in, click on the Continue button, click on the orange New Meeting button located at the top left of the window, and grant Zoom the permissions to access the webcam and the computer microphone. Then click on the Join With Computer Audio button. Speaking of webcam and microphone, I would like to point out the possibility to customize some settings related to these devices.
If you want to act with regards to webcam, click on the wheel icon (at the top right of the main Zoom window) and select the Video item in the opened box. From the Camera menu, select the webcam to be used for conferences and the aspect ratio ( 16: 9 or Original ratio ). From the My Video section choose whether to transmit the video in HD, whether or not to apply the mirror effect, and retouch your appearance. From the Meetings section, on the other hand, indicate whether you want to always show the name of the participants in the video, whether to deactivate your video when you attend a meeting, and so on.
As regards the microphone, instead, select the Audio item from the sidebar on the left of the Settings window open on the screen and, using the menu located in the Microphone item, select the microphone to be used.
To test it, click on the Test Mic button, start saying something and click on the Recording button to stop the recording and then on the Playing button to check the incoming audio quality. If you want to manually adjust the input volume level, remove the check from the Automatically adjust microphone volume box and use the appropriate adjustment bar to make the desired changes.
At this point, the videoconference is practically started. To invite participants, click on the Invite button. In the window that opens, select the Email tab and send the invitation link to the video conference with Gmail, Yahoo Mail or the client set by default ( Default Email ). Otherwise, click on the Copy URL button (bottom left) and send the invitation link to the videoconference as you see fit (eg WhatsApp , Telegram , etc.).
As I have already explained to you in the previous chapter , the user who will receive the link will simply have to click on it and agree to open the Zoom app for smartphones and tablets or his desktop client (if he also acts as a PC).
To manage the video conference, then, you can use the buttons located below: Mute / Unmute , to deactivate and activate the microphone; Stop Video / Start Video , to deactivate and activate the webcam; Invite , to send new invitations; Manage Partecipants , to control the various participants in the call; Share Screen, to share the screen; Chat , to send messages to conference participants; Record , to record the call and Reactions to send reactions. To end the call, however, click on the End Meeting button and then confirm the operation by clicking on the End Meeting for All item in the menu that opened.
I remind you that Zoom is also available as a Web application that can be used by Chrome : just go to this page , click on the Sign up button , It’s free (if you want to make a call) or on the button Join a meeting (if you want to participate in a call already started), more or less following the instructions I have given you previously.